The 'Korea Institute of Design Promotion'은 (referred to as 'KIDP' hereinafter) values your personal information and complies with the , "Act on Promotion of Information and Communication Network Utilization and Information Protection". Through this privacy policy, KIDP hereby informs you of the purposes and methods of using the personal information provided by customers, and what measures are being taken to protect personal information.
KIDP will notify you through website announcements (or individual notice) whenever the privacy policy is revised.

ㅇ This policy is officially effective from 17 December, 2020. 

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1. Purposes of processing personal information

KIDP uses collected personal information for the following purposes.
1) Service provisions: Personal authentication, educational content provisions, certificate issuance (award confirmation, etc.), notification of award results in competitions, design notice certificate, business support, Korean/English newsletter service, etc.
2) Member management: Identity verification according to membership service use, personal identification, prevention of illegal use and unauthorized use by/of fraudulent members, confirmation of intention to subscribe, age verification, confirmation of consent of legal guardian when collecting personal information of children under the age of 14, etc.
3) Processing complaints: Viewing personal information, correction/deletion of personal information, requesting suspension of personal information processing, reporting of personal information leak(s), receiving and processing reports of personal information violation(s), etc.
 

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2. Processing and retention period of personal information

Personal information processed by KIDP shall only occur within the scope specified for the purposes of collection and use, and the retention period set by related laws such as the Personal Information Protection Act is applied.
 

#	Personal Info Filename	Retention Period
1	Design-Technology convergence evaluation committee pool	Until deletion requested
2	Design industry SC committee members list	1 year
3	Information on personnel participating in creative & innovative design human resources training program	5 years after project completed
4	Application for CEO program	5 years
5	Applicant list for national human resources development consortium project	End of project period
6	Korea Design membership application form	5 years
7	Korea International Design Award exhibitors	5 years
8	Korea International Design Award exhibitors	Until withdrawal
9	Good Design (GD) Selection applicant list	Until withdrawal
10	Design Korea participants	10 years
11	Korea International Design Award (Youth) applicants	Until withdrawal
12	CVs of personnel participating in design human resources support program for SMEs	Time of project completion
13	Industrial design companies	Until membership withdrawn
14	List of institutions participating in design-driven product development support system	3 years
15	Personnel in participating institutions, mentors, start-up teams' status	3 years
16	Participants in Citizens Policy Design Group	End of project period
17	CVs of personnel participating in design human resources support project for SMEs	Time of project completion
18	Website member info	Until membership withdrawn (Except for ID purposes, with consent of the user/member, for cases of inquiry regarding competition participation, use of existing services, etc. after the membership withdrawn)
19	Survey list related to development of user-based design-technology convergence quality certification/evaluation system	3 years
20	Residents participation program team members	5 years
21	DesignDB non-member newsletter recipient info	Until termination of subscription
22	KIDP English newsletter recipient info	Until termination of subscription

 

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3. Providing personal information to third parties

KIDP does not provide any collected personal information to third parties without prior consent from the user. However, cases falling under Article 18 of the Personal Information Protection Act, such as when there are special provisions in other laws, are treated as exceptions.

In the case of providing personal information to a third party, KIDP will obtain consent after notifying the information subject of the following facts.
1) The person/party who will receive said personal information
2) The recipient's purpose of using said personal information
3) The specific personal information that will be provided
4) The recipient's retention and use period of the information
5) The fact that the information subject has the right to refuse consent and, if there is any disadvantage due to refusal of consent, the content of the disadvantage
 

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4. Consignment of personal information processing

When KIDP entrusts the processing of personal information to a third party, it entrusts it in accordance with Article 26 of the Personal Information Protection Act. When signing a consignment contract, responsibilities including the prohibition of processing of personal information other than for the purposes of consignment, technical and administrative measures, re-consignment measures, the management and supervision of trustees, compensation for damages, and so on, all are documented and supervised so that personal information is processed safely and securely.

KIDP's consignment status related to personal information is as follows.

 1-1) Consignment company: Bi C & S
 1-2) Consignment details: Integrated maintenance information system

 2-1) Consignment company: UNIMOTTO
 2-2) Consignment details: Consignment of Design Korea exhibition work
 

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5. Exercise rights, duties, and methods of the information subject and legal representative(s)

As a user, the information subject may exercise the right to request a correction, a deletion, or a suspension of processing in case of a request to view personal information or an error.

Exercising the above rights can be done by email, fax, etc., by filling out the forms in Appendix No. 8 and Appendix No. 10 of the Enforcement Regulations of the Personal Information Protection Act, and immediate action will be taken after identification has been confirmed.

The exercise of rights can also be done through an agent, such as the legal representative of the information subject or a person/party who has been specifically delegated to do so. In such a case, the information subject must submit a power of attorney in accordance with the form in Appendix No. 11 of the Enforcement Regulations of the Personal Information Protection Act.

※ [Form in Appendix No. 8 of the Enforcement Regulations of the Personal Information Protection Act] Request for access to personal information
※ [Form in Appendix No. 11 of the Enforcement Regulations of the Personal Information Protection Act] Power of attorney  

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6. Departments that handle personal information protection and related complaints

In order to protect the personal information of customers and handle complaints related to personal information, KIDP has designated the relevant departments and personal information protection managers as follows.

1) General Institute Personal Information Protection Manager : OH Seunghee, Head of HR and Administration Division
- Phone : 031-780-2050
- E-Mail : seunghee@kidp.or.kr

2) Online Sector Personal Information Protection Manager : JANG Seongwook, Head of Data Platform Division
- Phone : 031-780-2264
- E-Mail : zzang@kidp.or.kr
 

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7. Matters concerning the installation, operation and rejection of automatic personal information collection systems (cookies)

'Cookies' are installed and operated, but users can reject them. Cookies are used to support faster and more convenient use of the website and to provide customized services to users.
If a user wishes to manage the installation of cookies, they can either allow all cookies, check each time a cookie is saved, or refuse to save all cookies through the settings in their web browser. 
However, if the user refuses to install cookies, use of the website may become inconvenient, and some services that require a log-in may be difficult to use.

Example of settings method
1) For Internet Explorer :
Click Tools in the browser toolbar > Internet Options > Privacy > Advanced
2) For Chrome :
Click More at the top right > Settings > Privacy & security > Cookies and other site data
 

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8. Personal information items to be processed

 KIDP collects and holds personal information only with the consent of the information subject and the provisions of the law. Personal information items collected and held by KIDP in accordance with the provisions of laws and regulations are as follows.
 

#	Personal Info Filename	Personal Info Items
1	Design-Technology   convergence evaluation committee pool	Name:Required,  Home Address:Required, Work Address: Required, Email Address: Required, Home Number; Require, Work Number: Required, Mobile Number: Required, Date of Birth: Required, Other  (major field, educational background, career details, status of qualifications, writings/thesis)
2	Design industry  SC committee members list	Name: Required,  Email Address: Required, Mobile Number: Required
3	Information on personnel participating in creative & innovative design human resources training program	Name: Required, Work Address: Required, Email Address: Required, Work Number: Required, Mobile Number: Required, Date of Birth: Required, Science/Technology Researcher Number: Required
4	Application for CEO program	Name: Required,  Home Address: Required, Work Address: Required, Email Address: Required, Home Number: Required, Work Number: Required, Mobile Number: Required
5	Applicant list for national human resources development consortium project	Name: Required,  Home Address: Required, Work Address: Required, Email Address: Required, Home Number: Required, Work Number: Required, Mobile Number: Required, Date of Birth: Required, Resident Registration Number: Required
6	Korea Design membership application form	Name: Required,  Home Address: Required, Work Address: Required, Email Address: Required, Home Number: Required, Work Number: Required, Mobile Number: Required
7	Korea Design Award applicants, etc.	Name: Required,  Home Address: Required, Work Address: Required, Email Address: Required, Home Number: Required, Work Number: Required, Mobile Number: Required
8	Korea International Design Award exhibitors	Name: Required,  Home Address: Required, Work Address: Required, Email Address: Required, Home Number: Required, Work Number: Required, Mobile Number: Required, Date of Birth: Required (name,  phone number, mobile number, address, email, organization/company)
9	Good Design (GD) Selection applicant list	Name: Required, Work Address: Required, Email Address: Required, Work Number: Required, Mobile Number: Required
10	Design Korea participants	Name: Required, Work Address: Required, Email Address: Required, Work Number: Required, Mobile Number: Required
11	Korea International Design Award (Youth) applicants	Name: Required, Home Address: Required, Email Address: Required, Date of Birth: Required, Other (Name of School, Grade/ Class)
12	CVs of personnel participating in design human resources support program for SMEs	Name: Required, Home Address: Required, Email Address: Required, Home Number: Required, Mobile Number: Required, Other (field of specialization, educational background, awards, qualifications, work experience)
13	Industrial design companies	Name: Required, Work Address: Required, Email Address: Required, Work Number: Required, Mobile Number: Required, Date of Birth: Required, Other (CV, diplomas, certificate of employment, career certificate)
14	List of institutions participating in design-driven product development support system	Name: Required, Work Address: Required, Email Address: Required, Work Number: Required, Mobile Number: Required
15	Personnel in participating institutions, mentors, start-up teams' status	Name: Required, Work Address: Required, Email Address: Required, Work Number: Required, Mobile Number: Required, Date of Birth: Required
16	Participants in Citizens Policy Design Group	Name: Required, Email Address Required, Work Number: Required, Mobile Number: Required, Date of Birth: Required
17	CVs of personnel participating in design human resources support project for SMEs	Name: Required, Home Address: Required, Email Address: Required, Home Number: Required, Mobile Number: Required, Other (field of specialization, educational background, awards, qualifications, work experience)
18	Website member info	Name: Required, Home Address: Required, Work Address: Required, Email Address: Required, Work Number: Required, Mobile Number: Required, Date of Birth: Required
19	Survey list related to development of user-based design-technology convergence quality certification/evaluation system	Name: Required, Work Address: Required, Email Address: Required, Work Number: Required, Mobile Number: Required
20	Residents participation program team members	Name: Required, Home Address: Required, Email Address: Required, Sex: Required, Mobile Number: Required, Date of Birth: Required
21	DesignDB non-member newsletter recipient info	Name: Required, Email Address: Required
22	KIDP English newsletter recipient info	First Name: Required, Last Name: Required, Email Address: Required, Organization/Company: Required, Job Title: Required, Country: Required, City: Optional

 

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9. Destruction of personal information

In principle, KIDP destroys personal information immediately after the retention period has elapsed or after the purpose of collecting and using personal information has been achieved. The procedure and method for destruction are as follows.

1) Destruction Procedure
If or when the purpose of collecting the personal information has been achieved, KIDP will delete all collected personal information without delay and process it so that it cannot be viewed or used for any other purpose. However, if the information is required to be preserved in accordance with other laws/regulations, personal information transferred to a separate database will not be used for any other purpose other than to be retained as required by law.

2) Destruction Method : When destroying personal information processed by KIDP, it is destroyed using the following method.
 - In the case of electronic files: Permanent deletion in such a way that it cannot be retrieved
 - In the case of records, prints, documents, or other recording media other than electronic files: Shredding or incineration
 

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10. Measures to ensure the security of personal information

 KIDP is taking all necessary technical, administrative, and physical measures to secure information as follows in the Personal Information Protection Act.

  1) Establishment and implementation of an internal management plan is based on the ‘Guidelines for Ensuring the Security of Personal Information‘.
  2) KIDP minimizes the amount of personal information handlers and conducts regular training.
  3) Access to personal information is controlled by granting, changing, and cancelling access rights to the database system that processes personal information, and unauthorized external access is controlled using an intrusion detection and prevention system. When an operator accesses the personal information processing system externally through the information and communication network, a virtual private network (VPN) is used. In addition, KIDP records the details of authorization, changes, or cancellation, and keeps those records for at least 3 years.
  4) Records of access to the personal information processing system (web logs, summary information, et al) are kept and maintained for at least 6 months, and access records are managed to prevent forgery, theft, and/or loss.
  5) The personal information of users that is stored and maintained is encrypted. In addition, KIDP uses separate security functions such as encrypting important data whenever it is stored and/or transmitted.
  6) In order to prevent leaks and damage to personal information due to hacking or computer viruses, KIDP regularly installs security programs, performs periodic updates and inspections, installs systems in areas where external access is controlled, and monitors and blocks intrusions both technically and physically.
  7) A separate physical storage area for the personal information system that stores personal information has been set up, and access control procedures are established and in operation.
 

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11. Resolving rights violations

If there is a need to report or consult about any infringements of personal information, please contact the following organizations.

1) Personal Information Dispute Mediation Committee : 118
2) Supreme Prosecutors' Office, CyberCrime Investigation Division: 02-3480-3571 (http://www.spo.go.kr/)
3) Korean National Police Agency, Cyber Bureau: 182 (http://cyberbureau.police.go.kr/)
 

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12. Department that receives and processes requests for access to personal information

 In order to protect the personal information of customers/user and to handle complaints related to personal information, KIDP has designated related departments as mentioned in item no. 6 of this privacy policy, and said departments also accept and process requests for access to personal information.
 

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13. Change of privacy policy

This privacy policy will take effect from 17 December, 2020.